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Mechanical sollege 


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2 1884: . : 
GEO, BUNLOP, PRINTER, 
BRYAN, TEXAS. 








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OF 





SEGRETARY AND TREASURER 


Hon. Gro. PFEUFFER, | 
Pres’t Board of Directors A. & M. College of Texas. 


COLLEGE STATION, Texas, June, 1884. 


Sir:—I have the honor to submit the following Report, as 


Secretary and Treasurer, for the fiscal year beginning June 21, 


1883, and ending June 15, 1884. 
As far as I know, every legitimate debt due to, and by, the 
College has been placed upon the books. 


THE FOLLOWING 


THIS DAY: 





BALANCE SHEET, JUNE 15, 1884. 


E E Fitzhugh, 
J C Ellington, 


N 

W H Childress, 

J O Makansan, 

B H Hollingsworth 


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ped 
woul, & 
owotle 
SS lSae) 


L F Fuller, 
Cole Bros., 
Chem. Appr. 
Bookstore, 
Profit and Loss 
Math. Appr, 
Matriculation, 


pAg 1) Appr 


Laundry, 
Hospital, 
Rep. Prof. Houses, 
Rep. Main B’'I'd’g. 


SHOWS THE LEDGER BALANCES 


ON. 


J F Jones, 16 67 
J F Parker. 30 00 
R Fisher, 24 50 
I Lawler, 3 35 
H L Pickett, 30 15 
J W Oglesby, 1 50 
W LBringhurst, 41 27 
L L McInnis, 60 380 
H H Dinwiddie, 15 00 
8tate vs. Peter Winter, 165 20 
State Appropriation 10,000 00 
Mech. Appr. 446 48 
Board 109 91 
Expense 3,405 61 
Med. Attend, 274 40 
Rep. Mess Hall 1,039 31 
Room Furniture, 148 39 
Cont. Appr. 24 60 
Ag’l Dept. 667 23 

$16,808 75 


Mech. Dept. 19 06 
Cash 3 341 30 
$16,808. 75 


The following is asummary of my receipts and disbursements by 
months, for the verification of which I submit my receipt, draft, cash 


and bank books, and warrants drawn on me by the agent of the Board, 


and paid by me: 


ee 


TREASURER’S ACCOUNT FROM JUNE 21, 1888, TO JUNE 
15, 1884. 


A. & M. CoLLEGE oF TEXAS, 


In Account with Louis L. McInnis, Tréasurer. 


1883. Dr. 


June 21.—To Balance as 
per last report $ 468 43 
Aug. 1—To warrants paid 
June 21 to Aug. 1 
Nos. 1-24, 
Sept. 1—To warrants paid 
in Aug. Nos. 25-49, 1,526 '79 
Oct. 1—To warrants paid 
in Sept. Nos. 50-148, 6,014 05 
Nov.1—To warrants paid 
in Oct. No. 149-252, 7,882 33 
Dec. 1—To warrants paid 
in Nov. Nos. 253-297, 2,305,46 


, 


781 54 


1884. 
Jan. 1.—To warrants paid 

in Dec. Nos. 298-369, 4,782 91 
Feb. 1—To warrants paid 

in Jan. Nos. 370-482, 3,407 70 


1883. Cr. 


Aug. 1—By Receipts 
June 20 to Aug. 1, 


Nos. 1-4, 295 76 
Oct. 1—By receipts Aug- 

1 to Oct. 1, No. 5, 20,000 00 
Nov. 1—By Receipts for 

Oct. Nos. 6102, 4,545 84 
Dec. 1—By receipts for 

Nov. Nos. 103-113, 390 40 
1884. 
Jan. 1—By receipts for 

Dec. Nos. 114-189, 2,446,71 
Feb. 1—By receipts for 

Jan. Nos. 190-219, 11,303 64 
Mar. 1—By receipts for 

Feb. Nos, 220-285, 2,028 38 


Apr. 1—By receipts for 


March Nos. 286-824 1,239 98 


Mar. 1—To warrants paid 

in Feb. Nos. 483-495, 5,079 76 
Apr. 1—To warrants paid 

in Mar. Nos. 496-573, 3,324 08 
May 1—To warrants paid 

in Apr. Nos. 574-686, 5,411 54 
June 1—To warrants paid 

in May Nos.. 637-697, 4,420 43 
June 15-To warrants paid 

June 1-15, Nos. 698- 


780, 4,164,97 


49;069 99 


To Balance $ 3,341 30 


May 1—By receipts for 


Apr. Nos. 825-387, 1,900 69 
June 1—By receipts for 
May Nos. 388-414. 742 96 
June 15-By rec’pts June 
1-15 Nos. 415-460 834 33 
By balance 3,341 30 


$ 49,069 99 





SUMMARY, 


The total receipts have been 
The total expenditures have been 


Excess of Expenditures over Receipts 


Add Balance at last report 


Balance as above 


$ 45,728 69 
48,601 56 
$ 2,872 87 
468 48 


$3,341 30 





The following shows the Financial condition of the College, as 


shown by the books in this office : 


1884, LIABILITIES. 
Due Sundry Bills, $ 170 36 
‘“* JS Fowlkes &Co., 3,341 80 


$3511 66 





Balance excess of Lia- 


bilities over Assets, $2,442 02 


1884. ASSETS. 


Due by Sundry Parties, $ 527 62 
‘* from State Approp, 542 02 
Balance, 2,442 02 








$3,511 66 


It is proper to state that the above simply shows the condition of 


the College from the College books. 


On account of the various changes 


at the close of the last session it was impossible to get inventories of all 
supplies and property belonging to the College at the beginning of the 
fiscal year. I have received the inventories at the close of the fiscal year, 
and will have same entered on the books for the next year. The fol- 
lowing is astatement of the assets and liabilities made up from the inven- 
tories on file in my office, This statement is exclusive of the State ap- 
propriation, and simply shows the financial condition of the College 
proper: 


LIABILITIES, ASSETS, 


Due Sundry Bills, $ 170 36 Due by Sundry Parties; $527 62 
** JS Fowlkes & Co. 3,041 30 ‘* from State Approp., 542 02 
Book store stock as per 
inventory, 691 65 
126 cords of wood as 
per inventory, $1 75, 220 50 
Farm Produce, estima- 
ted as per inventory, 1000,00 
Mess hall supplies on 
hand as per inventory, 160 10 
Balance, 269,77 


$3,511 66 3,511 66 
Balance excess of Lia- : 
bilities over Assets, $269 77 


The following statement shows the actual results of the business of 
the College for the fiscal year, as indicated by the fictitious accounts : 


PROFIT. AND Loss, 


In Account with A. & M. CoLLeGE or TEXAS. 





Dr. Cr. 

To Matriculation, $1,620 By Board, $109 91 
‘* Book store, 181 24 ‘: Expense, 8,405 61 
‘* Mechanical Dep’ts, 19,06 ‘‘ Statevs. PeterWinter, 165 20 
‘* Profit and Loss, 360,08 ‘* Agricultural Dep,t, 667 23 
** Balance, 2,442 02 ‘* Medical Attendance, 274 40 
$4,622 35 $4,622 35 

By Balance Loss, - - : - $2.442 02 


It is proper to state again that this loss will be offset to some extent 


by the assets on hand as shown above. 


I herewith submit an itemized account of all warrants of the agent 
of the Board, paid by the Treasurer June 21, 1883, to June 15, 1884. 
Exhibit H. 


STATE APPROPRIATION. 
At. the last annual meeting of the Board of Directors the 
following distribution was made of the $40,000 appropriated by 
the 18th Legislature. 


I 


For tue CoLLEGR PROPER. 


For Laundry and Fixtures $ 2,000 00 
For Hospital and Furniture 2,200, 00 
For Repairs of Professors’ Houses 1,500, 00 
For Repairs and Improvements of Mess Hall 4,000 00 
For Repairs of Main College Building 3,000 00 
For Room Furniture 200 00 

$ 12,900 00 


Il 


For THE AGRICULTURAL DEPARTMENT. 


For Farm and Stock purposes 


$ 15,000 00 


For Agricultural Chemistry 2,250 00 
For Contingent Expenses 1,850 00 
$19,100 00 


il 


For THE MECHANICAL DEPARTMENT, 
6 


For Building Workshop 


@ 4,500 00 





For Tools, Machinery, &e., 2,800 00 
For Engineering Instruments, 700 00 
$ 8,000 00 


Aggregating $40,000. 


The following abstract from the Ledger will show the condition of 


each of these appropriations June 15, 1884. The exhibit referred to is 
marked ‘‘A,” and herewith submitted in manuscript. Exhibit ‘‘B,” 
also in manuscript, is a list of the vouchers deposited in the Comp- 
troller’s office in January last. Exhibit ‘‘C” isa list of the vouchers 
now on file in my office to be deposited with the Comptroller, when ex 
amined and approved bythe Board of Directors. 


Amount of Exbibit B $ 15,655 06 





Amount of Exhibit C 14,789 67 
> $ 380,444 67 

To which add bills unpaid, 190,386 
F $30,635 03 

The abstract from Ledger will show a total expenditure of $30,542 02 


This difference is due to some small amounts belonging to other 
accounts, but which were included in bills charged to the State Appro- 
priation. The corrections were then made through the Journal. The 
aggregate of these $93 01, which added to above, gives $30,685 08. 


From the exhibits which are ready for the examination of the Board 
of Directors you will be able to see the detailed statement of these ex- 
penditures, the cost of the different improvements, repairs, etc. 


I have also exhibits showing in detail the expenditures for board, 
expense, and Agricultural Department. I deem it but justice to Prof. 
CuRTIS to state that when he took charge of that department, October 
1st, 1883, there was a balance against the department of $291 74. 


The Eighteenth Legislature appropriated $800 to pay expenses in 
suit State vs. Peter Winter. Previous to my last report there had been 
drawn, to pay expenses of said suit, $258 95, leaving balance $541 05- 
The expenses attending the compromise of said suit were $706 25.. 
There is therefore a deficiency in that account of $165 20. 


ABSTRACT OF LEDGER, STATE APPROPRIATION. 





AGRICULTURAL APPROPRIATION. 











Dr. Cr. 
To amt. chgd, to this act. By amt. appropriated 
as per exhibit $ 7,736 78 by Board $ 15,000 00 
To balance 7,802 72 By Sundry credits 39 50 
$ 15,089 50 $ 15,039 50 
Balance unexpended, $ 7,802 72 
MECHANICAL APPROPRIATION. 
iri Cr. 
To amt. chgd to this act. By amt. appropriated 
as per exhibit $ 7,758 73 by Board $ 7,300 00 
By cash rec’d, 12 25 
By balance, 446 48 
$ 7,758 73 $ 7,758 73 
Amt. overdrawn $ 446 48 
CHEMISTRY AND Puysics APPROPRIATION. 
Dr. 4 Cr. 
To amt. chgd. to this act. ae amt. appropriated 
as per exhibit $ 2,167 14 Board $ 2,250 00 
To balance 90 66 By ga rec'd 7 80 
$ 2,257 80 $2,257 80 
Balance unexpended h $ 90 66 
MATHEMATICAL APPROPRIATION. 
Dr. Or. 
To amt. expended as per By amt, appropriated 
exhibit, $ 656 91 by Board, $ 700 00 
To balance 43 09 
$ 700 00 $ 700 00 


Balance unexpended, € 43 09 


FURNITURE FOR DORMITORY. 


Dr. 


‘To amt. expended as per 
exhibit, 


Amt. overdrawn, 


848 89 


~ 348 89 


148 39 


Cr, 


By amt. appropriated 
by Board, 
By balance, 


CONTINGENT APPROPRIATION. 


Dr. 


To amt. expended as per 
exhibit, 


Amt. overdrawn 


2.085 09 


2,035 0 





~ 24 60 


Cr. 


By amt. «appropriated 
by Board, 

By snndry credits, 

By balance, 


200 00 
148 39 


348 39 


2,035 09 


REPAIRS AND IMPROVEMENTS OF Mass Hatt APPROPRIATION. 


Dr. 


To amt. expended as per 
exhibit, 


Amt. overdrawn, 


5,866 67 


5,366 67 
1,039 31 





CR. 


By amt. appropriated 


by Board, 
By sundry credits, 
By balance, 


RepaArIRs oF Marn BurnpDING APPROPRIATION. 


Dr. 
To amt. expended as per 
exhibit, 
To balance, 


Balance unexpended, 


2,946 28 


85 22 





8,031 45 


CR. 


By amt. appropriated 


by Board, 


By sundry credits, 


REPAIRS OF PROFESSORS’ HovusES APPROPRIATION. 


Dr. 
To amt. expended as per 
exhibit, 
To balance, 


Balance unexpended, 





1,191 24 
422 387 


1,616 61 


Cr. 


By amt. appropriated 
by Board, 
By sundry credits, 


4,000 00 
327 36 
1,039 31 


5,366 67 





000 00 
8, 31 45 


3,031 45 


85 22 


1.500 00 
116 61 


————_ 


161 661 





425 37 


HosprraL AND FURNITURE APPROPRIATION. 








Dr. Cr. 
To amt. expended as per By amt. appropriated 
exhibit, 1,080 380 by Board 2,200 00 
To balance, 1,169 70 
2,200 00 2,200 00 
Balance unexpended, ; soe 
1,169 70 
LAUNDRY AND FIXTURES APPROPRIATION. 
Dr. Cr. 
To balance, 2,000 00 By amt. appropriated 
by Board 2,000 00 
2,000 00 2,000 00 
Balance unexpended, 2,000 00 


The following is a summary showing amount of State Appropria- 
tion yet unexpended. 





SUMMARY. 
Dr. Gr 

Mechanical, 446 48 Agricultural, 7,802 72 
Furniture, 148 89 Chem. and Phys. 90 66 
Contingent, 24 60 Mathematical, 43 09 
Mess Hall, 1,039 31 Main Building, 85 22 
Balance, 9.457 98 Professors’ Houses 425 37 
Hospital, 1,169 70 
Laundry, _ 2,000 00 
11,116 76 11,736 76 
Balance unexpended, 9,457 98 

REMARKS. 


On the first day of each month I have drawn off a balance sheet 
from the Ledger and submitted the same to the agent of the Board. 
These balance sheets are on file in my office, and are respectfully sub- 
mitted to the Board for their inspection. 


I herewith respectfully submit for examination of the Board of 
Directors all the books, vouchers and papers belonging to my office. 


On the first of last October I requested from each officer of the 
College an inventory of all property belonging to his department, but 
owing to the changes which had been recently made it was impossible 
for all torespond atthat time. JI received inventories from the Profes- 
sors of Chemistry, of Agriculture, of Physics, and of Mathematics, and 
from the Steward. 


In May last I served each and every officer of the College with a 
copy of the resolution of the Board of Directors, requiring an inventory 
to be furnished on or before June 15. I am happy to be able to state 
every officer promptly responded. 


I have on file in my office, for the inspection of the Board, inven- 
tories from the following officers: Agent of the Board, Treasurer, 
Professors of Chemistry, Mathematics. English, Languages, Agricul- 
ture, Physies, Mechanics, Librarian, Commandant, Keeper of Book 
Store, and Steward, In addition each. professor and officer has fur- 
nished list of College property in his personal possession. It is safe 
to say that no such complete inventory of the College property has 
ever before been recorded. 


I respectfully recommend that each student be required to deposit 
five dollars on entrance, to cover any damage to College property, 
which may be done by him during the sessinn. Said deposit to be re- 
turned to him should no damages be charged to him. 


SECRETARY’S REPORT. 


As Secretary of the Board I have drawn since Oct. 1, 1888, warrants 
for pay of Professors and Officers of the College, amounting to $14,- 
489 92. 


I have obtained from the Governor’s office all papers belonging to 
the College, classified and filed them in this office. 

The correspondence curing the year has been quite voluminous. 
The letters are on file in this office. 


Respectfully submitted, 


LOUIS L. McINNIS, 
Sec’ty and Treas. A. & M. College of Texas. 


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